Document Scanning
Easily access and share documents when they are scanned by Off-Site.
Document Scanning
Scanning makes it convenient to share documents with your team anywhere, 24/7.
Organize your documents. Convert your paper records to electronic documents with Off-Site’s image scanning services. Whatever the document imaging needs from small office projects, to mass document scanning or even medical records scanning, we make it easy and affordable.
Benefits of Scanning with Off-Site
- Accessibility – Improve the availability of your information when the digitized images are accessible from your computer at the office, home, or the coffee shop.
- Easy – Enjoy easy access to frequently viewed documents when Off-Site scans your important documents.
- Share – Scanned documents are easy to share across multiple locations.
- Time Savings – Scanning eliminates time-consuming manual searches.
Should You Image?
Support your day-to-day business operations with ongoing or on-demand scanning
- Increase efficiency of paper-intensive operations such as accounts payable, loan processing, or insurance claims
- Use indexing to quickly search important lookup fields
- Design an imaging schedule to meet your needs
- Combine with optional WorkFlow and digital storage solutions to further increase your productivity
Enhance your disaster recovery and historical preservation plans by scanning with Off-Site
Preserve Your Critical Corporate Records
- Vital records required to resume business quickly in the event of a disaster
- Organizational documents that have historic significance for the company
- Records which must be retained for compliance reasons
Make the Transition from Paper to Electronic to Easily Manage Your Records
Backfile Scanning and Conversion
- Integrate hardcopy records into your electronic document system through backfile scanning
- Off-Site has the expertise, equipment and processes to tackle backfile scanning projects
- No need to invest in expensive scanning equipment and software, let Off-Site convert your paper files into easily searchable electronic information
- Off-Site’s imaging team is ready to prep, scan, index and QC your important records
- Save valuable office space and become a paperless office with backfile scanning
How Scanning Works
Key Scanning Steps
- Document preparation
- Integrate barcodes and OCR as needed
- Scan and index documents
- Import and merge lookup fields and other data related to the image
- Integrate with optional WorkFlow
- Perform quality control measures
- Deliver the images where you need them – our FTP site, your FTP site, our cloud based storage solution, DVD or hard drive
Automate Important Business Processes with Workflow
Automated Electronic Document Routing
- WorkFlow enables businesses to fully automate standardized business processes
- Route any document, anywhere, anytime, all while tracking the process and alerting users to new work assignments
- Off-Site can work with you to set up work steps for your tasks
- Use WorkFlow to automatically route documents through multi-step approval processes, such as:
- Accounts payable invoices
- Mortgage loan applications
- Engineering designs and changes
- Building permits
- There are endless ways to automate your processes:
- Document routing can process intricate approval procedures which require a complex decision tree with many layers of approval
- Or document routing can be simple, as shown in the sample WorkFlow below
Loan Process Workflow Example
Access your Information Anywhere, Anytime with Off-Site’s Cloud Based Storage Solution
Electronic Data Storage Services
- Digitally store your images so they can be shared and accessed anywhere, anytime
- Conveniently store and access your data online using Off-Site’s electronic data storage services
- Experience the collaborative benefits of ECM (Enterprise Content Management) technology, in a cost effective, scalable solution that is secure, compliant, and available
When it makes sense to scan in-house, Off-Site has the perfect scanning software package for you
Scanning Software
- Purchase scanning software and licenses to perform your own imaging
- Scan hundreds of paper documents per minute
- Integrate barcodes into your scanning profile for increased automation
- Index lookup fields for easy search capability
- Handle all scanning needs in one centralized location or simultaneously at various sites
- Leverage your existing equipment
- Integrate with Off-Site’s optional digital storage, WorkFlow, and other capabilities
Improve the availability of documents and your productivity by converting your paper records to electronic information.
Off-Site develops a scanning program tailored to your needs and encompasses details such as naming conventions.
Off-Site’s scanning service provides many benefits such as the freedom to work remotely and share documents.